BJ Flexpartners B.V. (hereinafter: BJ Flexpartners) specializes in placing temporary workers, recruitment and selection, and payroll services.
BJ Flexpartners provides its clients and partners with expertise and years of experience in these fields. Since BJ Flexpartners also processes personal data, it has drafted this Privacy Statement to inform you about the personal data it collects and for what purposes. If BJ Flexpartners processes personal data of clients and their employees, it assesses with each processing whether BJ Flexpartners acts as a processor or a controller. Additionally, with this Privacy Statement, BJ Flexpartners informs you of the rights, obligations, risks, and safeguards associated with the processing of personal data. Finally, this Privacy Statement explains the rights you have as a data subject and how you can exercise them.
1. Contact Information
BJ Flexpartners B.V.
Burgwal 15
5341 CP Oss
Phone: 0412-745074
Email: werk@bjflexpartners.nl
BJ Flexpartners website: https://bjflexpartners.nl/
For privacy-related questions, you can contact us via email: info@bjflexpartners.nl
2. Types of Data Collected
BJ Flexpartners processes personal data when it engages in assignments with partners and temporary workers. When entering into agreements with partners, the processing of personal data is often limited to registering a contact person for the client, partner, or customer, such as: first name, last name, phone number, and email. Company details are also registered but usually do not contain personal data. Furthermore, BJ Flexpartners processes the following data:
A. Applicants
BJ Flexpartners interacts with a large number of applicants. To process an application, BJ Flexpartners processes personal data. On the BJ Flexpartners website, open positions with various partners are visible. Applicants can also send unsolicited applications, allowing BJ Flexpartners to assist in finding a suitable job. To apply on the website, BJ Flexpartners requests the following information:
Applicants can also visit BJ Flexpartners physically to leave their details via an application form, which includes the aforementioned data.
The aforementioned personal data is only accessible by the HR department or others involved in the application process, provided there is a legal basis under the GDPR.
B. Contact
Through the BJ Flexpartners website, you can contact us to ask questions or submit assignments related to (international) temporary workers, payroll, and recruitment and selection.
In such cases, BJ Flexpartners requests the following information:
C. Website Visits and Improving the Website
BJ Flexpartners uses Google Analytics to improve its website. The following data is collected:
It is important to note that this data remains anonymous and is not linked to your personal information.
D. Active Temporary Workers
For active temporary workers, BJ Flexpartners processes identity documents, address details, absence and health data (such as whether the worker falls under a safety net provision, if an illness is related to a workplace accident, or if there is a traffic accident with recourse options. The nature and cause of the absence are not processed).
Not all data is always used
It is important to know that BJ Flexpartners does not always use all data. The data used depends on the purpose for which it is processed.
BJ Flexpartners does not process personal data for purposes other than those for which the data was provided. If personal data is used for a purpose other than for which it was collected, BJ Flexpartners will request explicit consent.
3. Special and/or Sensitive Personal Data
BJ Flexpartners does not process special personal data such as ethnicity, race, political opinions, religious beliefs, union membership, sexual orientation, or criminal records.
BJ Flexpartners processes personal data provided by clients, applicants, and website visitors themselves.
4. Data Processing
Through the services of BJ Flexpartners and/or affiliated companies, privacy-sensitive data is processed. This includes all uses of your personal data, such as modifying, storing, forwarding, or deleting it.
BJ Flexpartners uses data in the following cases:
The affiliated companies of BJ Flexpartners include:
5. Legal Basis for Data Collection
If you enter into an agreement with BJ Flexpartners, you voluntarily provide the data necessary for executing the agreement. Certain services require specific data to be provided to access the service.
6. Purposes of Data Processing
BJ Flexpartners uses your data to provide services, execute the agreement, improve its services, and comply with legal obligations.
7. Data Processing Required by Law
BJ Flexpartners uses your data in certain cases because it is required by law.
8. Consent
BJ Flexpartners will process personal data only in accordance with the General Data Protection Regulation (GDPR). If data processing is based on explicit consent, you, as the data subject, always have the right to withdraw your consent. If BJ Flexpartners sends newsletters, it will only do so with your explicit and unambiguous consent.
9. Data Processing Necessary for Agreement Execution
BJ Flexpartners processes your data when it is necessary for executing an agreement. Without this processing, BJ Flexpartners cannot provide its services. This includes, for example, contacting you by phone or email when necessary for service delivery.
10. Data Processing in Connection with Legitimate Interests
BJ Flexpartners may process data when there is a legitimate interest for BJ Flexpartners or a third party. Examples include business interests. In such cases, BJ Flexpartners will always conduct a thorough assessment of your privacy interests. BJ Flexpartners will only use this basis as an exception and will attempt to rely on the bases outlined in sections 7, 8, or 9 whenever possible.
11. Retention Periods
A. Applicants
BJ Flexpartners retains your data related to the application process. For registered temporary workers, data is retained as long as they wish to be matched for assignments, but no longer than necessary. With the worker's consent, BJ Flexpartners retains data for two years if no assignment has been given. Identity documents are generally not stored for unassigned workers; if they are, they will not be retained longer than necessary, with a maximum of four weeks.
B. Contact
BJ Flexpartners retains your data if you have contacted BJ Flexpartners and a project has resulted. Data is retained no longer than necessary, respecting legal retention periods.
C. Website Visits and Improving the Website
Data collected through Google Analytics is anonymous and may be retained indefinitely.
D. Active Temporary Workers
For temporary workers who are no longer active, BJ Flexpartners retains personal data for up to two years after the last day of work. However, certain data may need to be retained longer due to minimum legal retention requirements:
BJ Flexpartners ensures that personal data is not stored longer than necessary. Administrative and financial data is generally retained for 7 years, while other data is retained for 5 years, unless the agreement requires a longer retention period.
12. Recipients of Personal Data
BJ Flexpartners may exchange and combine your data within BJ Flexpartners and affiliated companies.
For processing personal data, BJ Flexpartners uses third parties who may have access to your data. BJ Flexpartners establishes agreements with these processors regarding the instructions and security standards they must adhere to. These agreements are documented in processing agreements.
BJ Flexpartners will not transfer data to countries outside the EU unless legally required to do so or based on a court order.
13. Security of Personal Data
BJ Flexpartners respects the rights and obligations arising from the General Data Protection Regulation (GDPR). BJ Flexpartners makes every effort to secure personal data and takes appropriate technical and organizational measures to prevent unauthorized access to data and ensure its confidentiality. Data security includes the use of a cloud service. If BJ Flexpartners engages (sub)processors, they are required to work with the same security standards for your data.
14. Your Rights as a Data Subject
You have the right to request access to your personal data. You can also request that BJ Flexpartners correct, supplement, delete, or restrict the processing of your data if it is inaccurate, incomplete, irrelevant, or otherwise in violation of legal provisions. Additionally, you may object to the processing of your data and request data portability.
You can exercise any of these rights by contacting us via email at info@bjflexpartners.nl. Please clearly specify in your email which personal data your request concerns and which right you wish to exercise. BJ Flexpartners aims to respond within four weeks.
15. Complaints
You have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
16. Cookies
On this and other BJ Flexpartners websites, we use cookies. Cookies are small text files placed on your computer, mobile phone, or tablet by our website. Through cookies, we store information about your website visit. Cookies allow us to recognize you during subsequent visits. BJ Flexpartners uses the following types of cookies:
By using our services and website, you agree to our use of cookies. Your consent remains valid for the duration of the agreement or until you withdraw it.
BJ Flexpartners distinguishes between functional and non-functional cookies. Functional cookies are always placed as they are necessary for the proper functioning of the website. Analytical cookies are also always placed, though they are non-functional as they are not essential for the website to work.
If you agree to the placement of cookies, we also place other non-functional cookies, such as:
The table below summarizes this information:
| Type of Cookies | Placed by Default (No Consent Required) | Placed with Consent |
| Functional cookies | + | + |
| Cookies for website visit analysis | + | + |
| Cookies for social media integration | - | + |
| Cookies for advertising on other websites | - | + |
| Cookies for website research | - | + |
Functional Cookies
We use these cookies to ensure the website functions properly. For example, these cookies ensure that you stay logged in during your visit to the website.
Cookies for Website Visit Analysis
By using these cookies, we gain insights into how often our website is used, which pages are most visited, and what information visitors are searching for. This helps BJ Flexpartners understand which parts of the website are popular and which require improvement. The collected statistics cannot be traced back to individuals and are always used anonymously. We use Google Analytics and Adobe Analytics to gain insights from this data. As mentioned earlier, we always place analytical cookies during a website visit.
The following data is collected:
You can find more information about what Adobe and Google do with the collected data in their respective privacy policies.
Your personal data provided to us is never shared with these parties.
Cookies for Social Media Integration
On our website, we display videos and other content that you can share via social media buttons. Social media companies like Twitter, Facebook, Google, YouTube, and LinkedIn place cookies to recognize you when you log in to their network. They also collect data about the page you are sharing. For more information, please refer to the following privacy policies:
How to Block and/or Delete Cookies?
If you do not want cookies to be placed, you can indicate this in the cookie notification shown during your first visit to our website. If you have already accepted the cookies, you will no longer see this notification. In that case, you must first delete the cookies. You can follow this step-by-step guide to do so.
You can also block the placement of cookies via your browser settings.
17. Changes
BJ Flexpartners reserves the right to unilaterally modify or change this Privacy Statement at any time and for any reason.
Do you have questions or comments?
You can contact us via:
Email: info@bjflexpartners.nl
Phone: 0412-745074
Address: Burgwal 15, 5341 CP Oss
September 2022